Weekly rotas
Build and edit the weekly rota directly in Swapste, create recurring shifts for regular patterns, or upload a completed rota workbook in bulk. Staff can then see their upcoming shifts.
FIRST 30 DAYS FREE
Pub rota software
built for real shifts.
Swapste helps independent UK pubs and bars manage weekly rotas, last-minute cover, shift swaps, holidays, GPS clocking, attendance, payroll-ready hours and labour costs from one system.
£24.99
per venue / month
Unlimited staff. No per-user charges. No long-term contract.
✓ First 30 days FREE
✓ First rota setup FREE
✓ Training FREE
Swapste
Friday night
Live
Venue
Busy
Cover needed
Bar · 18:00 – 00:00
Actual labour
Compared against sales
Shift covered
Manager approved
✓
BUILT FOR PUB LIFE
A pub rota rarely survives the week exactly as planned.
Someone is ill before a Friday night shift. A member of staff needs next Saturday off. Two people want to swap. Someone forgets to clock out. Payroll needs the correct hours and you still need to know whether your wage bill makes sense against sales.
That is why Swapste does more than show staff when they are working. It connects the rota with cover, attendance, worked hours and labour performance.
Fewer phone calls. Fewer spreadsheets. One place to manage the week.
PUB STAFF MANAGEMENT
What Swapste handles for your venue.
Last-minute cover
Staff can request cover and suitable colleagues can offer to work the shift, while the manager keeps final approval.
Direct shift swaps
Let eligible staff arrange swaps without losing managerial control over who actually works the shift.
Holiday requests
Staff submit holiday and time-off requests inside Swapste rather than relying on paper forms, messages or another spreadsheet.
GPS clock-in/out
Verify location when somebody clocks in or out. Swapste does not continuously track staff during or outside their shift.
Attendance issues
Missing clocks, lateness, sickness and other exceptions stay visible for the manager to review and correct.
Payroll-ready hours
Work from confirmed attendance and download worked hours in an Excel report to make payroll preparation easier.
Smart Labour
Compare scheduled wage cost with expected sales, then compare confirmed wage cost with actual sales as the week progresses.
WHEN THE ROTA CHANGES
Handle last-minute pub cover without losing control.
Staff can ask for help, colleagues can offer to cover and the manager still makes the final decision.
Request cover
A staff member can open their shift and request cover directly from Swapste.
Offer to cover
Suitable colleagues can see the available shift and volunteer to take it.
Approve the change
The manager sees who needs cover and who offered before approving the replacement.
Fix missed clock-outs
Attendance problems remain visible until the manager has corrected them.
WHY FLAT PRICING MATTERS
Your software bill shouldn't rise every time you hire someone.
01
Per-venue pricing
Start at £24.99 for one venue, with lower per-venue pricing available as a pub group grows.
02
Unlimited staff
Add seasonal staff, weekend staff and new starters without increasing the Swapste subscription.
03
30 days free
Try the full system for your first 30 days before paying the monthly subscription.
04
No long-term contract
Swapste is paid monthly and can be cancelled without signing a long-term software agreement.
SMART LABOUR FOR PUBS
See whether staffing cost makes sense against your sales.
Enter the sales you expect for the week and the labour percentage you want to work toward. Swapste calculates scheduled wage cost, your labour budget and projected labour percentage.
Then enter actual sales as the week happens. Swapste compares those sales with confirmed worked hours and staff pay rates to show actual wage cost and actual labour percentage.
Your rota tells you who is working. Smart Labour helps tell you what that staffing level is costing.
PUB ROTA SOFTWARE PRICING
£24.99 per venue. Not per employee.
Swapste
£
24.99
/ venue / month
- ✓ Unlimited staff
- ✓ Rota management
- ✓ Shift cover
- ✓ Direct shift swaps
- ✓ Holiday requests
- ✓ GPS clock-in/out
- ✓ Attendance management
- ✓ Manager clocking corrections
- ✓ Staff pay rates
- ✓ Smart Labour
- ✓ Actual sales & labour performance
- ✓ Payroll-ready hours export
- ✓ First rota setup included
- ✓ Initial training included
No long-term contract.
Cancel anytime.
Start your 30-day free trial
PUB ROTA SOFTWARE FAQ
Questions pub managers usually ask.
How much does Swapste cost for a pub?
Swapste costs £24.99 per venue per month. Staff numbers do not change the subscription price.
Is Swapste suitable for a small independent pub?
Yes. Swapste is designed around independent hospitality teams that need a straightforward way to manage rotas, cover, attendance and worked hours.
Can bar staff arrange their own shift cover?
Staff can request cover or arrange a direct shift swap with eligible colleagues. Managers retain approval over the final change.
Does GPS clocking continuously track staff?
No. Location is checked only when a member of staff clocks in or clocks out. Swapste does not continuously monitor their location.
Can I create my pub rota directly in Swapste?
Yes. Managers can create and edit shifts directly in Swapste and use recurring shifts for regular patterns. The Swapste rota workbook remains available as an optional bulk-upload method.
Can Swapste help control pub labour costs?
Smart Labour lets managers compare scheduled wage cost against expected sales and confirmed wage cost against actual sales.
TRY SWAPSTE IN YOUR PUB
Try the full system for 30 days.
Unlimited staff. First rota setup included. Initial manager and staff training included. No long-term contract.
Start your 30-day free trial
Or see the full Swapste hospitality rota system.