Expected weekly sales
Enter the sales you expect for the week rather than building a separate daily forecasting spreadsheet.
SMART LABOUR
Know what your labour
is actually costing.
Plan labour against expected sales before the week starts, then compare actual sales with confirmed worked hours as the week happens.
£24.99
per venue / month
Smart Labour is included with Swapste. Unlimited staff.
Smart Labour
Week performance
Live
Target labour
22%
Projected labour
Based on expected sales
Actual labour
Confirmed hours vs actual sales
Performance
Compared with target
✓
FROM ROTA TO LABOUR RESULT
A rota tells you who is working. It should also tell you what that costs.
Hospitality managers often plan shifts in one place, keep pay rates somewhere else, check sales in another system and calculate labour percentage in a spreadsheet.
Smart Labour brings the staffing side together. Swapste already knows the rota, scheduled hours, breaks, staff pay rates and confirmed worked hours. Managers add sales figures and get a clearer view of planned and actual labour performance.
Fewer calculations. Faster decisions. One view of labour performance.
BEFORE THE WEEK
Plan labour against expected sales.
Labour target
Set the labour percentage you want the rota to work toward for that venue.
Scheduled wage cost
Swapste uses scheduled payable hours and staff pay rates to estimate the wage cost of the rota.
Projected labour
Compare planned wage cost with expected sales to see projected labour percentage before the week plays out.
FROM RATES TO REAL LABOUR
See how the labour numbers are built.
Staff rates, scheduled hours and confirmed attendance feed into the labour and payroll information managers use each week.
Staff pay rates
Store individual hourly rates or use the venue default when calculating scheduled labour cost.
Plan against sales
See scheduled wages, expected sales, labour budget and projected labour percentage together.
Confirm the hours
Attendance exceptions can be corrected before they flow into confirmed payroll hours.
Payroll-ready output
Confirmed hours are carried into a workbook with remaining review items clearly identified.
AS THE WEEK HAPPENS
Move from forecast to actual labour.
01
Work the shifts
Staff clock in and out while attendance issues and corrections are handled through Swapste.
02
Confirm the hours
Swapste uses confirmed worked hours rather than assuming every scheduled shift happened exactly as planned.
03
Add actual sales
Enter the sales achieved for each completed day you want included in actual labour performance.
04
See actual labour
Compare confirmed wage cost with actual sales and your labour target.
WHAT YOU CAN SEE
Useful numbers without building another report.
Projected labour %
See planned wage cost as a percentage of expected weekly sales.
Labour budget
See the wage budget created by your expected sales and labour target.
Confirmed wage cost
Actual labour uses confirmed worked hours and staff pay rates rather than simply copying the scheduled rota.
Actual vs target
See whether actual labour percentage is running above or below the target you set.
BUILT INTO THE ROTA SYSTEM
Smart Labour is not a separate spreadsheet bolted onto your week.
It sits alongside the same rota, attendance, pay rates and payroll information your managers already use in Swapste.
That matters because actual staffing cost depends on what really happened: who worked, how long they worked, approved overtime, breaks and any manager corrections.
The plan and the result stay connected.
BUILT FOR INDEPENDENT HOSPITALITY
Useful whether you're running a pub or a restaurant.
Pubs & bars
Compare wage cost with sales across busy weekends, quieter weekdays and changing staffing levels.
Restaurants & cafés
Track staffing cost alongside actual sales while managing front and back of house in the same rota system.
SMART LABOUR PRICING
Included in Swapste. No separate labour add-on.
Swapste
£
24.99
/ venue / month
- ✓ Unlimited staff
- ✓ Weekly rota management
- ✓ Staff pay rates
- ✓ Expected sales planning
- ✓ Target labour percentage
- ✓ Scheduled wage cost
- ✓ Projected labour percentage
- ✓ Actual sales entry
- ✓ Confirmed wage cost
- ✓ Actual labour percentage
- ✓ GPS clock-in/out
- ✓ Attendance management
- ✓ Payroll-ready hours
No long-term contract.
Cancel anytime.
Start your 30-day free trial
SMART LABOUR FAQ
How the labour calculations work.
What is labour percentage?
Labour percentage compares wage cost with sales. Smart Labour shows projected labour using expected sales and planned wage cost, then actual labour using actual sales and confirmed wage cost.
Where does projected wage cost come from?
Swapste uses scheduled payable hours and the staff pay rates stored for the venue.
Does actual labour use scheduled hours?
No. Actual labour uses confirmed worked hours from the payroll and attendance flow for the dates with actual sales entered.
What happens if a clock-in or clock-out is missing?
Missing attendance information stays visible for manager review. Unresolved shifts are not silently treated as zero-cost labour.
Do I need to enter sales every day?
Managers can add actual sales for completed days as the week progresses. Actual labour is calculated from the days with sales entered rather than treating missing days as zero sales.
Does Smart Labour cost extra?
No. Smart Labour is included within the £24.99 per venue monthly Swapste subscription.
TRY SMART LABOUR
Plan the rota and understand the result.
Your first 30 days are free, with unlimited staff and initial setup and training included.