Weekly rotas
Build and edit the rota directly in Swapste, create recurring shifts for regular patterns, or upload a completed rota workbook in bulk so kitchen and front-of-house staff stay up to date.
FIRST 30 DAYS FREE
Restaurant rota software
built for busy service.
Swapste helps independent UK restaurants and cafés manage staff rotas, short-notice cover, shift swaps, holidays, GPS clocking, attendance, payroll-ready hours and labour costs from one system.
£24.99
per venue / month
Unlimited staff. No per-user charges. No long-term contract.
✓ First 30 days FREE
✓ First rota setup FREE
✓ Training FREE
Swapste
Saturday service
Live
Service
Busy
Cover needed
Front of house · 17:00 – 23:00
Actual labour
Compared against sales
Shift covered
Manager approved
✓
BUILT FOR RESTAURANT TEAMS
Your rota has to survive lunch, dinner and everything in between.
A front-of-house member calls in sick before service. Someone in the kitchen needs a shift changing. Holiday requests arrive while the next rota is being planned. Someone forgets to clock out and payroll still needs the right hours.
At the same time, staffing needs to make financial sense against sales. Swapste connects the rota with cover, attendance, worked hours, pay rates and labour performance.
Keep the team organised without running the restaurant from a spreadsheet and group chat.
RESTAURANT STAFF MANAGEMENT
Keep front and back of house connected.
Last-minute cover
Staff can request cover and suitable colleagues can offer to work the shift, while the manager keeps final approval.
Direct shift swaps
Let eligible staff arrange swaps without losing managerial control over who actually works the shift.
Holiday requests
Staff submit holiday and time-off requests inside Swapste rather than relying on paper forms, messages or another spreadsheet.
GPS clock-in/out
Verify location when somebody clocks in or out. Swapste does not continuously track staff during or outside their shift.
Attendance issues
Missing clocks, lateness, sickness and other exceptions stay visible for the manager to review and correct.
Payroll-ready hours
Work from confirmed attendance and download worked hours in an Excel report to make payroll preparation easier.
Smart Labour
Compare scheduled wage cost with expected sales, then compare confirmed wage cost with actual sales as the week progresses.
STAFF SELF-SERVICE
Give the team flexibility while managers keep approval.
Shift swaps and holiday requests can move through one clear workflow instead of being agreed informally in group chats.
Request a direct swap
Staff can choose a suitable colleague's shift and propose a direct exchange.
See both sides of the swap
The receiving employee can compare both shifts before accepting or declining.
Request holiday
Leave dates and requested paid holiday hours are submitted directly to the manager.
Manager holiday review
Managers can check the request and confirm the paid hours before approving it.
WHY FLAT PRICING MATTERS
Your software bill shouldn't rise every time you hire someone.
01
Per-venue pricing
Start at £24.99 for one venue, with lower per-venue pricing available as a restaurant group grows.
02
Unlimited staff
Add kitchen staff, front-of-house staff, weekend staff and new starters without increasing the Swapste subscription.
03
30 days free
Try the full system for your first 30 days before paying the monthly subscription.
04
No long-term contract
Swapste is paid monthly and can be cancelled without signing a long-term software agreement.
SMART LABOUR FOR RESTAURANTS
Keep an eye on labour percentage as sales change.
Enter expected weekly sales and the labour percentage you want to work toward. Swapste calculates scheduled wage cost, labour budget and projected labour percentage from the rota and staff pay rates.
As the week progresses, add actual sales. Swapste compares them with confirmed worked hours to show actual wage cost and actual labour percentage.
See the staffing plan before service and the real labour result after the hours have been worked.
RESTAURANT ROTA SOFTWARE PRICING
£24.99 per venue. Not per employee.
Swapste
£
24.99
/ venue / month
- ✓ Unlimited staff
- ✓ Rota management
- ✓ Shift cover
- ✓ Direct shift swaps
- ✓ Holiday requests
- ✓ GPS clock-in/out
- ✓ Attendance management
- ✓ Manager clocking corrections
- ✓ Staff pay rates
- ✓ Smart Labour
- ✓ Actual sales & labour performance
- ✓ Payroll-ready hours export
- ✓ First rota setup included
- ✓ Initial training included
No long-term contract.
Cancel anytime.
Start your 30-day free trial
RESTAURANT ROTA SOFTWARE FAQ
Questions restaurant managers usually ask.
How much does Swapste cost for a restaurant?
Swapste costs £24.99 per venue per month. Staff numbers do not change the subscription price.
Is Swapste suitable for a small independent restaurant?
Yes. Swapste is designed around independent hospitality teams that need a straightforward way to manage rotas, cover, attendance and worked hours.
Can restaurant staff arrange shift cover?
Staff can request cover or arrange a direct shift swap with eligible colleagues. Managers retain approval over the final change.
Does GPS clocking continuously track staff?
No. Location is checked only when a member of staff clocks in or clocks out. Swapste does not continuously monitor their location.
Can I create my restaurant rota directly in Swapste?
Yes. Managers can create and edit shifts directly in Swapste and use recurring shifts for regular patterns. The Swapste rota workbook remains available as an optional bulk-upload method.
Can Swapste help track restaurant labour costs?
Smart Labour lets managers compare scheduled wage cost against expected sales and confirmed wage cost against actual sales.
TRY SWAPSTE IN YOUR RESTAURANT
Try the full system for 30 days.
Unlimited staff. First rota setup included. Initial manager and staff training included. No long-term contract.
Start your 30-day free trial
Or see the full Swapste hospitality rota system.