FIRST 30 DAYS FREE

Hospitality rota software
built around real teams.

Swapste brings rotas, shift cover, swaps, holidays, GPS clocking, attendance, payroll-ready hours and labour performance together for independent pubs, bars, restaurants and cafés.

£24.99 per venue / month

Unlimited staff. No per-user charges. No long-term contract.

Start your 30-day free trial Watch the demo

✓ First 30 days FREE ✓ First rota setup FREE ✓ Training FREE

Swapste Manager Dashboard

Live

Team Ready

Cover needed Tonight · 18:00 – 00:00

View

Smart Labour Actual vs target

View

Shift covered Manager approved

✓

BUILT FOR HOSPITALITY

The rota is only the start of managing a hospitality team.

Staff availability changes. Someone calls in sick. Holiday requests arrive. Shifts need swapping. People clock in late or forget to clock out. Payroll needs the right hours and managers need to know whether staffing cost makes sense against sales.

Swapste connects those jobs instead of making managers handle each one through separate spreadsheets, messages and phone calls.

One system for the rota and everything that happens around it.

FOR INDEPENDENT VENUES

Built around the way hospitality actually works.

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Pubs & bars

Manage weekend rotas, short-notice cover, swaps, clocking, attendance and labour costs without relying on group chats.

Pub rota software →

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Restaurants & cafés

Keep front and back of house connected across service, cover, holidays, attendance, payroll and labour performance.

Restaurant rota software →

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Shift cover

Staff request cover and suitable colleagues can offer to take the shift while managers retain final approval.

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Direct swaps

Staff can arrange eligible shift swaps directly without removing management control.

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GPS clocking

Verify location when staff clock in and out without continuously tracking them during or outside their working hours.

Attendance management

Missing clocks, lateness, sickness and other issues stay visible until the manager deals with them.

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Payroll-ready hours

Work from confirmed attendance and export staff hours to make payroll preparation easier.

Smart Labour

Compare scheduled wage cost against expected sales and actual wage cost against actual sales.

BUILT FOR REAL SHIFTS

See the everyday hospitality workflow in Swapste.

Cover, holidays, attendance corrections and payroll preparation stay connected instead of being spread across messages and spreadsheets.

Swapste manager Needs Action panel showing a staff shift that requires cover — Cover that needs attention

Open cover requests stay visible to managers until the shift is dealt with.

Staff holiday request in Swapste showing leave date and requested paid holiday hours — Holiday requests

Staff can request leave and specify the paid holiday hours they want to use.

Manager correcting a missing staff clock-out in Swapste with the scheduled shift and recorded clock-in shown — Attendance corrections

Missing clock-outs can be corrected with the original shift and recorded attendance visible to the manager.

Swapste payroll workbook summarising scheduled, worked and payable hours with payroll review statuses by employee — Payroll preparation

Export worked and payable hours with anything still needing review clearly flagged.

ONE CONNECTED WORKFLOW

From weekly rota to payroll and labour performance.

Plan

Create and edit your weekly rota directly in Swapste, use recurring shifts for regular patterns and publish upcoming shifts to staff.

Adapt

Handle cover, direct swaps and time-off requests when plans change.

Confirm

Use clocking and attendance corrections to keep worked hours accurate.

Understand

Export payroll-ready hours and compare labour cost with sales.

SMART LABOUR FOR HOSPITALITY

Labour percentage without another spreadsheet.

Enter expected weekly sales and the labour percentage you want to work toward. Swapste uses scheduled hours and staff pay rates to calculate projected wage cost, labour budget and projected labour percentage.

Add actual sales during the week and Swapste compares them against confirmed worked hours to show actual wage cost and actual labour percentage.

Plan the labour. Run the week. See the real result.

Learn more about Smart Labour →

HOSPITALITY ROTA SOFTWARE PRICING

£24.99 for one venue. Lower rates for multi-site groups.

Swapste

£ 24.99 / venue / month

✓ Unlimited staff
✓ Rota management
✓ Shift cover
✓ Direct shift swaps
✓ Holiday requests
✓ GPS clock-in/out
✓ Attendance management
✓ Manager clocking corrections
✓ Staff pay rates
✓ Smart Labour planning
✓ Actual sales & labour performance
✓ Payroll-ready hours export
✓ First rota setup included
✓ Initial training included

No long-term contract. Cancel anytime.

Start your 30-day free trial

HOSPITALITY ROTA SOFTWARE FAQ

Common questions from venue managers.

How much does Swapste cost?

A single Swapste venue costs £24.99 per month with unlimited staff. Multi-site groups receive lower per-venue pricing.

What hospitality businesses is Swapste for?

Swapste is built for independent pubs, bars, restaurants and cafés managing hourly or shift-based staff.

Can staff find their own shift cover?

Staff can request cover and suitable colleagues can offer to take the shift. Managers keep final approval.

Can staff swap shifts directly?

Yes. Eligible staff can arrange direct swaps, with the manager approving the final change.

Does GPS clocking continuously track employees?

No. Swapste checks location only when somebody clocks in or clocks out.

Can Swapste help track labour percentage?

Yes. Smart Labour compares scheduled wage cost with expected sales and confirmed wage cost with actual sales.

TRY SWAPSTE

See whether it works for your venue.

First 30 days free. Unlimited staff. First rota setup and initial training included.