Build weekly rotas
Managers can create and edit shifts directly in Swapste, use recurring shifts for regular working patterns and keep a clear view of who is working, when and in which role.
FIRST 30 DAYS FREE
Staff rota software
for UK shift teams.
Build and publish rotas, handle shift cover and direct swaps, manage holidays and attendance, then prepare confirmed hours for payroll — without relying on spreadsheets and group chats.
£24.99
per venue / month
Unlimited staff. No per-user charges. No long-term contract.
✓ First 30 days FREE
✓ First rota setup FREE
✓ Initial training FREE
Swapste
Weekly Rota
Live
Team
Published
Cover needed
Friday · 18:00 – 00:00
Holiday request
Manager review
Payroll hours
Ready to export
✓
STAFF SCHEDULING WITHOUT THE CHAOS
A rota is useful. A rota that can handle change is better.
Creating the weekly schedule is only one part of managing shift workers. People call in sick, ask for holiday, need cover, arrange swaps, arrive late or forget to clock out.
Staff rota software should help managers deal with those changes without rebuilding the week through WhatsApp messages, paper notes and separate spreadsheets.
Swapste connects the rota with the work that happens around it.
WHAT TO LOOK FOR
What should good staff rota software actually do?
Shift cover
When somebody cannot work, staff should be able to request cover without the manager manually calling the whole team.
Shift swaps
Employees can arrange eligible direct swaps while the manager keeps final approval over the rota.
Holiday & leave
Time-off requests should sit alongside the rota instead of disappearing into messages or handwritten notes.
Clocking & attendance
Clock-ins, clock-outs and attendance exceptions help managers understand the hours actually worked.
Manager corrections
Missed clock-ins and clock-outs should remain visible until they have been reviewed and corrected.
Payroll-ready hours
Confirmed worked and payable hours should be easy to export for the next stage of the payroll process.
Predictable pricing
Managers should understand how the software bill changes as their workforce grows.
SEE THE WORKFLOW
From the weekly rota to confirmed payable hours.
Swapste keeps common shift-management tasks connected instead of treating the rota as an isolated spreadsheet.
Weekly staff rota
See the working week clearly across the team.
Controlled shift cover
Staff can help solve the gap while managers approve the final change.
Attendance corrections
Review missing clock-outs before the hours reach payroll.
Payroll-ready workbook
Worked and payable hours are exported with review items clearly identified.
FROM PLAN TO PAYROLL
One weekly staff workflow instead of five separate tools.
01
Plan
Build the rota and publish upcoming shifts to the team.
02
Adapt
Deal with cover, direct swaps and holiday requests as plans change.
03
Confirm
Use clocking and manager corrections to confirm what was actually worked.
04
Export
Download payroll-ready hours with unresolved items highlighted for review.
PER-VENUE VS PER-USER PRICING
Your rota software bill does not need to rise with every employee.
Some rota systems charge for every staff account. That can make the monthly cost harder to predict when teams expand, recruit seasonal staff or have a large number of part-time workers.
Swapste starts at £24.99 per month for one venue with unlimited staff. Adding employees does not increase the price, while the per-venue rate falls for operators running multiple sites.
Unlimited staff. Lower per-venue pricing as your group grows.
WHO IS SWAPSTE FOR?
A focused option for independent shift-based venues.
Pubs & bars
Weekly rotas, short-notice cover, clocking and labour visibility for busy hospitality teams.
Restaurants & cafés
Keep front and back of house connected across shifts, leave, attendance and payroll preparation.
Labour-conscious venues
Smart Labour connects scheduled wage cost with expected sales and confirmed wage cost with actual sales.
When Swapste may not fit
Organisations needing complex corporate hierarchies, AI-generated rotas, direct payroll integrations or extensive enterprise integrations may need a broader workforce platform.
STAFF ROTA SOFTWARE PRICING
£24.99 for one venue. Lower rates as your group grows.
Swapste
£
24.99
/ venue / month
- ✓ Unlimited staff
- ✓ Weekly rota management
- ✓ Shift cover requests
- ✓ Direct shift swaps
- ✓ Holiday & time-off requests
- ✓ GPS clock-in/out
- ✓ Attendance management
- ✓ Manager clocking corrections
- ✓ Staff pay rates
- ✓ Smart Labour planning
- ✓ Actual labour performance
- ✓ Payroll-ready Excel export
- ✓ First rota setup included
- ✓ Initial training included
No long-term contract.
Cancel anytime.
Start your 30-day free trial
STAFF ROTA SOFTWARE FAQ
Questions UK managers ask before choosing rota software.
What is staff rota software?
Staff rota software helps managers organise employee shifts, publish schedules and manage changes such as cover, swaps, leave and attendance.
How much does Swapste cost?
A single Swapste venue costs £24.99 per month with unlimited staff. Multi-site groups receive lower per-venue pricing. The first 30 days are free and there is no long-term contract.
Does Swapste charge per employee?
No. Pricing is per venue rather than per employee and includes unlimited staff. Multi-site groups receive lower per-venue rates.
Can staff arrange their own shift cover?
Staff can request cover and suitable colleagues can offer to take the shift. Managers retain final approval.
Can staff swap shifts?
Yes. Eligible employees can request direct swaps and managers approve the final change before the rota is updated.
Does Swapste continuously track staff location?
No. Location is checked only when a staff member clocks in or clocks out. Swapste does not continuously track employees.
Does Swapste include payroll?
Swapste does not process payroll directly. It prepares worked and payable hours in an Excel workbook for managers to use in their payroll process.
Does Swapste automatically build the rota with AI?
No. Swapste currently focuses on manager-controlled rota planning, shift changes, attendance, payroll preparation and labour visibility rather than AI-generated schedules.
TRY SWAPSTE
Move your next staff rota out of spreadsheets and group chats.
First 30 days free. Unlimited staff. First rota setup and initial training included.